The Challenge for Groups
Consistency, evidence and engagement at scale
For group-level leaders, achieving a consistent standard of meaningful engagement and dignity across all homes is a major challenge.
Staff change, documentation varies, and inspection evidence can feel fragmented.
The Human Archive solves this by capturing residents’ life stories in their own words — transforming them into secure, digital wellbeing records that demonstrate person-centred care and measurable outcomes.
Outcomes at a glance:
- Evidencable dignity and engagement across every home
- Families reassured with private, lasting story access
- Less admin, more meaningful connection
- Centralised reporting for compliance and inspection readiness
HOW IT WORKS
From first home to full rollout
We run the sessions
Our trained facilitators visit your homes and record residents’ stories through relaxed, one-to-one sessions.
We build the archive
Each recording becomes part of a secure digital record accessible by your team and the family.
We enable your teams
Your activity teams and volunteers can continue using The Human Archive software independently, supported by our onboarding and training
You oversee everything
From a single dashboard, track participation, wellbeing evidence, and CQC/CIW-aligned outcomes across all homes.
Run it your way
Facilitator-led when you want.
Staff-led when you’re ready
Start with our facilitators delivering sessions, then empower your own staff and volunteers to continue using The Human Archive software.
You decide the balance between supported delivery and in-house ownership – we provide training, governance, and support throughout.
Key features:
- Hybrid model: facilitators + your teams
- iPhone and browser access
- Secure consent capture
- Role-based permissions (staff, volunteers, families)
- GDPR and safeguarding compliant
- Automated transcription & reporting
Software for activity teams
Give your teams superpowers
The Human Archive app makes it simple for staff to record and preserve stories confidently.
With guided prompts, built-in consent, and automatic transcription, your teams can create powerful, evidencable outcomes with minimal training.
Feature highlights:
- Story prompts & built-in templates
- One-tap recording + auto-transcription
- Digital consent capture
- Secure family sharing portal
- Works on iPhone, iPad, and any browser
Volunteer enablement
Multiply capacity – safely
Expand your engagement capacity by empowering trusted volunteers.
The Human Archive provides training and supervision tools that let volunteers safely support residents without adding pressure to staff.
Includes:
- Volunteer onboarding and micro-learning
- Manager oversight and approval
- Role-based access
- Safeguarding and compliance controls
For Every Stakeholder
Built around every role in your organisation
For directors of quality & compliance
Auditable, standardised evidence of dignity and engagement across all homes.
For operations leaders
A scalable wellbeing program that runs itself.
For activity coordinators
Simple, guided tools that save time and lift spirits.
For volunteers
Meaningful, structured opportunities to engage residents.
For families
Private, secure access to their loved one’s stories preserved forever.
THE STATS
What other groups are seeing
92%
of residents report feeling
“happier or more valued”
100%
of managers say it helps evidence
meaningful engagement
Families describe it as “priceless” and “deeply reassuring”
92% of residents report feeling “happier or more valued”
100% of managers say it helps evidence meaningful engagement
Families describe it as “priceless”
and “deeply reassuring”
“This is the kind of innovation CQC wants to see real, human stories that prove dignity and person – centred care.”
Group Quality Director, Capital Care Homes
Group Rollout
From first home to group-wide rollout
| Time frame | Focus | Outcome |
| Week 1 | Kickoff & safeguarding setup | Homes onboarded & ready |
| Week 2 | Facilitator sessions | Resident stories captured |
| Week 3 | App training | Staff/volunteers enabled |
| Week 4 | Group dashboard live | Insights ready for leadership |
Governance & Data Security
Secure, compliant, and inspection-ready
- GDPR-compliant UK/EU data hosting
- Encryption in transit and at rest
- Role-based access & optional SSO
- Consent management & retention controls
- Full audit logs and compliance tracking
Consistency and confidence
for every home?
Book a walkthrough to see how The Human Archive can be scaled across your group –
with tailored pricing to match your portfolio size and delivery model.
The Human Archive saves staff time while giving families priceless reassurance –
preserving residents’ life stories in a way that differentiates your group in a competitive market.
Frequently Asked Questions
Q: Can our teams run sessions without your facilitators?
Yes – most groups start with our team, then move to a hybrid or staff-led model.
Q: Do you support volunteers?
Absolutely. We provide training, permissions, and supervision.
Q: What devices do we need?
Any iPhone, iPad, or modern browser.
Q: Will this help during inspections?
Yes — it provides clear, evidencible proof of person-centred care and engagement.
Q: How is pricing structured?
We offer flexible group pricing based on the number of homes and delivery model.
Request a Tailored Proposal to receive your quote